Is there a free AI note taker for Microsoft Teams?
Yes. 123 Notetaker AI is free for two Teams meetings a month, up to 60 minutes each, with the live transcript, AI summary, action items and the notes email all included. You don't need Teams Premium or a Copilot license, which Microsoft requires for its own AI recap.
What the free plan includes
The free plan isn't a cut-down version. Each free meeting gets everything 123 Notetaker does:
- A live transcript in the meeting, with each speaker's name.
- A summary and action items written by AI after the meeting.
- A video recording, unless you switch Record Video off.
- The notes email with the transcript as a PDF, and PDF and DOC downloads.
- Transcription in nearly 100 languages.
- Your notes kept in your BlueSky account until you delete them.
What changes on a paid plan is how many meetings you can take notes in each month and how long each one can be.
Plans at a glance
| Plan | Meetings a month | Longest meeting |
|---|---|---|
| Free | 2 | 60 minutes |
| Hobby | 6 | 90 minutes |
| Pro | 15 | 120 minutes |
| Pro trial (10 days) | 15 | 120 minutes |
The pricing page has current prices. Pro and the trial also let you add your own branding to the timer the notetaker can show.
How the free trial works
The first meeting you open 123 Notetaker in yourself starts 10 days of Pro, free. You don't enter a card, and when it ends you're back on the free plan unless you choose to upgrade. There's one trial per account.
What counts as a meeting
A meeting counts when the notetaker gets into it, and it counts toward the plan of whoever opened 123 Notetaker first in that meeting. Opening the app in a meeting where nobody admits the notetaker doesn't use one up.
You can see where you are on the Transcription tab under App Usage, which shows something like "has joined 1 of 2 available meetings this month".
App Usage shows how many meetings you've used this month.
On your last free meeting of the month, the panel lets you know. After that, the notetaker can't join until next month or until you upgrade. On the free plan it also leaves a meeting after 60 minutes, so for longer meetings a trial or Pro is the way to go.
Questions people ask
What are the best free note-taking apps for Teams meetings?
We'd look for three things: it works on your Teams plan without extra licenses, it gives you a summary and not just a transcript, and you can see what it records. 123 Notetaker AI does all three on the free plan, and Teams tells everyone it's there. Here's what it records and where it goes.
How do I use AI to take notes on Teams?
Add 123 Notetaker AI to your meeting from More > Get more apps and agents, click Save and admit it from the lobby. The full walkthrough is here.
Is no-recording mode on the free plan?
Yes, on every plan. Switch Record Video off in Settings and you get the transcript and summary with no video. Here's how.
Do I need a credit card to start?
No. The free plan and the trial don't ask for one.
Still stuck? Send us a message and our team will help.